Tag Archives: Committee Report

Kaber Village Hall AGM

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Date of Meeting

Dear all,

Please note that the 2025 Village Hall Trust AGM will be held on

Monday 29th September 2025 at Kaber Village Hall at 7:00pm.

Agenda and Information

We will provide a complete pack of information for all attendees on the night (reports, accounts etc.). However, please find attached the agenda for the meeting <click this link to view agenda> . This document explains why the meeting is in two parts and what will be covered.

(We are aware that the calendar showed this meeting as occurring on the 15th, but what with the excitement of the show and back to school/work after the holidays, we had not had time to prepare everything, sorry – see you on the 29th

Please put this date in your diary – or correct it if you had copied the original date down!!!.

Some Pictures from the Year

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Minutes from April & June

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Please find below minutes from the Working Group from April and June.

10th April 2025

2nd June 2025

Kaber Show Reminder

Also do not forget that the Kaber Show is happening on Saturday the 6th September, we will distribute schedules and entry forms to all village households, and also make these items available for download from the WebSite.

We will also publish the minutes from the Show Planning meeting you were all invited to on the 9th June in the next couple of days, with details of changes from last year and plans for this

Draft Minutes from 8th July 2024

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Again, sorry for the delay, but please find below a summary of, and link to, the draft Minutes of the Kaber Village Hall Working Group meeting minutes from 8th July.

Notable Items

  1. Agreement to update 6th May Minutes to reflect decisions on Working Group in a format suitable for the CC submission.
  2. An update on financial matters (including the fact that our estimates & calculations for cost of heating were remarkably accurate (an error of less than £7 on a total bill of £778).
  3. Procedural and Work-list updates.
  4. Building Work update (expect to see a LARGE crane in the next couple of weeks removing the old Calor gas tank and installing bottles for winter heating)!
  5. Events and booking update
  6. Plans for a regular “Club Night” on Thursdays from September – keep your eyes open for a “flyer” on this.

You can read the complete minutes here 

Thank you all – lots happening!

Minutes from 6th May

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Sorry for the delay, but attached are the draft Minutes from the Working Group meeting on  6th May.

Notable items

  1. Feed back from Charity Commission on  proposed changes to constitution.
  2. Adoption of Damon Green as Trustee
  3. Establishment and operation of Working Group
  4. Decision to drop FoKVH due to lack of interest
  5. Finance & Procedural Updates
  6. Building Work progress, update and grants
  7. Events and Bookings

The full draft minutes  can be read here

Thank you….

An Organisational Update.

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The Trustee Problem

As you may recall, Kaber Village Hall Trust (“the Charity”) had difficulties because all committee members were automatically made legal Trustees of the charity and there had to be 10 such Trustees.

As part of the work that the people you elected to run the hall in October 2023 agreed to undertake was to update all this, so that the people running the hall did not need to be Trustees of the Charity and we had a more realistic number of Trustees (given the size of the community).

Fixing the Problem

The complexity in fixing this situation is that it involved amending the Charity’s “governing document” held by the Charity Commission – not trivial!

Fortunately, our Chair (Sarah Lofthouse) is a past master at “Charity-Commission-wrangling” , and following a couple of meetings/telephone conferences and letters we have a proposed new Governing Document (based on their requirements) which we have submitted and are awaiting their approval.

However, this also requires changes to the way we run the hall, and we wanted to update you on this – and that’s really what this post is all about….

Re-organisation

We have created a Working Group to run the Hall. This is composed of the FOUR Trustees, and others they appoint to help (the people you all know).

This is all explained in this document (Getting Legal: A New KVH Organisation)

Please take a read, and if it doesn’t make sense let one of us know.

A Year End Review

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It being 12 weeks since your new committee & trustees were elected, and, as we get to the end of 2023, it seems a good time to provide a review of this year. Both to remind us of what has been achieved in building a Community Hub in Kaber and, in a “spirit of openness”, to provide as much information as we can on the state of and plans for the Village Hall.

So, please read our year-end report here.

We will be printing copies of this, which you will find in the noticeboards, and we will arrange to deliver a copy to each household.

If you have questions or information, then just speak to one of the Committee.

Happy 2024!