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About sybefur

Retired engineer (computer, steam, racing etc.), and builder of the steam yacht Befur

Working Group Minutes 4th September (draft)

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The meeting again focused on ensuring we had all the correct information and documentation for the AGM. So it covered:

  1. Legal,
  2. Financial,
  3. Communications,
  4. Documentation (reports for AGM etc.)
  5. Procedural activities including Health & Safety etc,

And then the normal topics concerning building work, plans and events. Notable this time we focused on:

  1. Energy Survey that happened on the 17th September
  2. Having a backup in case Jason is too busy to complete the cladding work
  3. The new lights,
  4. The replacement of the Calor tank,
  5. An exterior “Kaber Village Hall Sign”,
  6. Grants and a new kitchen.

You can read the full minutes (subject to final approval) here

 

2024 Village Hall Trust AGM

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The AGM for the village hall Charity was held at the village hall on 16th September 2024

This followed the Agenda previously published here 

As noted there, this meeting was held in two parts:

  1. Part 1 – The Statutory Meeting required by the Charity’s Constitution
    1. This included the Chair’s Report which can be read here,
    2. The Treasurer’s Report which can be read here., She also provided printed copies of her accounts sheets, , the accounts for the previous year (as compiled by her) copies of which can be seen here, and will be submitted to the Charity Commission’s website in due course.
    3. A Review of the year was also provided for attendees, this can be read here.
      All of the above documentaiton was also printed and made available for attendees, and a slide presentation was provided with many pictures from the last year and to accompany the various reports.
    4. This part of the meeting concluded with the resignation of the existing trustees (as required by  the Trust’s constitution). There being no other nominations to be a Trustee for the coming year, the existing team agreed to stand again and were elected unanimously by the meeting.
  2. Part 2 – A Meeting Looking at the Trustee’s and Working Group’s plans for 2024/25
    1. Rachel Green provided a review of the This year’s events, those planned for the rest of the year and our thoughts on new events.
    2. Damon Green provided an update on works, grants and future plans.

The notes from Damon and Rachel’s talks are included in the slides we presented – a printable copy of which is included here

Full minutes from the AGM are provided here, [these are of course draft and will be approved (assuming they are acceptable) at next year’s AGM]

Thank you to all who took time to come and support the team working to provide a community hub for the village, and we are all looking forward to working together in the coming year.

Ready to Go – AGM 2024

What A Wonderful Display

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Kaber Village Hall Show 2024

Well, what a day!

You are a very skilled and supportive community. Thank you to all who entered, organised, loaned things and helped… And we even got some sunshine (as the pictures show. Wendy and Damon were busy with their cameras to capture the day – enjoy 🙂

Results to follow in a day or two, when my figures catch up!

<click on the pictures to see a bigger version>

BEFORE

Village Hall Trust 2024 AGM Agenda

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Please remember the Village Hall Trust AGM is on Monday 16th September 2024 at Kaber Village Hall at 7:00pm.

We will provide a complete pack of information for all attendees on the night (reports, accounts etc.). However, please find attached the agenda for the meeting <click this link to view> . This document explains why the meeting is in two parts and what will be covered.

Please do put this date in your diaryi in your diaries.

Thursday Club Nights

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A new idea for those shorter days

Thursday night is club night!

Over the Autumn, we are going to try running informal “themed” meetings. A rotating pattern of “Club Nights”.on different subjects.

So, each Thursday evening, from 6:30 – 8:30pm, there will be a club night. These will each be focused on a particular theme or objective and  will repeat in sequence.

You can see our initial ideas for “themes”  in the attached flyer, but we would love your ideas, support & feedback for other club nights you would be able to organise/run/attend once every 6-8 weeks or so.

Our first club night is planned for October and that’s currently planned to be a Computer Night night!! So, bring computer your questions!!

Tell your friends, and come along….

Current Club Night Theme Ideas:

  1.  Games and puzzles night: come along to join in with games and puzzles or bring a game you’d like to play with someone. If you’d rather watch, that’s fine too – just come along and enjoy the company.
  2. Social Book night: bring your book along for a chat – it could be about the book you are reading or the weather – it’s up to you. But after a catch up, then we will read in companionable silence – well calmness with a cuppa anyway.
  3.  Computer help night: want to learn how to send an email? Do an online shop? Get a spreadsheet to add up for you? Make your tablet/phone/computer behave better, Learn about online safety? Install anti-virus software? Come along for friendly support and advice and bring your questions! (be ready for our new B4RN broadband!).
  4.  Paint, draw and sip: want to try your hand at drawing or painting with company? Bring along whatever equipment you have, even if it’s just some paper and a pencil, and have a try at some still life or continue working on your own masterpiece, whilst sipping on a cuppa with friends.
  5.  Talks: An evening talk from local organisations or people with interesting stories to tell.
  6.  Maybe a making music night (singers?, yuke players? recorders?)
  7. 7. A Cookery club? A Gardening Club?

Arrangements

Entry will be £2.50 per night to cover the cost of heating and refreshments.

Get in touch with any of the Trustees or Working Group members, or email booking@kabervh.com – or bring your ideas to the 2024 AGM on the 16th September.. and if you are prepared to be the organiser for a club night event, that would be really great.

READ THE FLYER  HERE

Kaber Village Show & BBQ – 7th September

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Hello all, we are excited  to announce this year’s Kaber Village Show. Which is being held at the Village Hall on the 7th September, with a BBQ !

(here are some sample photo’s from the day – see them all on this page)

This slideshow requires JavaScript.

Here are links to the Schedule (classes), Entry Forms and Set Recipe. As you can see there are classes for adults and children (free entries for small people!) with PRIZES for 1st,2nd & 3rd places!

Details

Kaber Village Hall Show is open to residents of Kaber parish and their families.

The timings are as follows:

Dates & Times

  • Show Date – Saturday 7th September 2024
  • Location – Kaber Village Hall
  • Entries close – Friday 23rd August
  • Entries to arrive between –  8am – 9.30am
  • Entries to be collected between  – 3-4pm
  • All classes judging – 10am
  • Open to public from – 11am
  • BBQ food from 12noon (please let Chair@kaberVH.com or Secretary@kaberVH.com know approx numbers please)

Rules

  1.  All entries must be the competitor’s own work.
  2. No entries should have been entered into another show.
  3. The judge’s decision is final, all disputes to be
    settled by the Kaber Village Hall Committee and not subject to a Court of Law.
  4. Entries cost 50p for all classes with the exception of children’s classes which are FREE (children entering adult classes are to pay the entry fee of 50p)
  5. In the event of classes having 3 or less entries only 1st place will be given.

Prize money

  • 1st – £1.50,
  • 2nd -£1.00 ,
  • 3rd -75p

Classes (see schedule for details)

  • Industrial (baking)
  • Miscellaneous (crafting)
  • Photography
  • Children’s classes (for under 16s) (craft, writing, painting, handwriting etc.)
  • Dogs (working and pet)
  • Gardening (flowers and produce)

Please do enter and support your show, or come along to see your  community’s work and stay for the barbecue.  (Hopefully you already knew about this event, as we dropped off paper copies to all the houses and farms in the village.)

(Considerable thanks go to Sarah Lofthouse for all her work in master-minding and organising this event with all her helpers).

 

Draft Minutes from 8th July 2024

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Again, sorry for the delay, but please find below a summary of, and link to, the draft Minutes of the Kaber Village Hall Working Group meeting minutes from 8th July.

Notable Items

  1. Agreement to update 6th May Minutes to reflect decisions on Working Group in a format suitable for the CC submission.
  2. An update on financial matters (including the fact that our estimates & calculations for cost of heating were remarkably accurate (an error of less than £7 on a total bill of £778).
  3. Procedural and Work-list updates.
  4. Building Work update (expect to see a LARGE crane in the next couple of weeks removing the old Calor gas tank and installing bottles for winter heating)!
  5. Events and booking update
  6. Plans for a regular “Club Night” on Thursdays from September – keep your eyes open for a “flyer” on this.

You can read the complete minutes here 

Thank you all – lots happening!

Minutes from 6th May

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Sorry for the delay, but attached are the draft Minutes from the Working Group meeting on  6th May.

Notable items

  1. Feed back from Charity Commission on  proposed changes to constitution.
  2. Adoption of Damon Green as Trustee
  3. Establishment and operation of Working Group
  4. Decision to drop FoKVH due to lack of interest
  5. Finance & Procedural Updates
  6. Building Work progress, update and grants
  7. Events and Bookings

The full draft minutes  can be read here

Thank you….

An Organisational Update.

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The Trustee Problem

As you may recall, Kaber Village Hall Trust (“the Charity”) had difficulties because all committee members were automatically made legal Trustees of the charity and there had to be 10 such Trustees.

As part of the work that the people you elected to run the hall in October 2023 agreed to undertake was to update all this, so that the people running the hall did not need to be Trustees of the Charity and we had a more realistic number of Trustees (given the size of the community).

Fixing the Problem

The complexity in fixing this situation is that it involved amending the Charity’s “governing document” held by the Charity Commission – not trivial!

Fortunately, our Chair (Sarah Lofthouse) is a past master at “Charity-Commission-wrangling” , and following a couple of meetings/telephone conferences and letters we have a proposed new Governing Document (based on their requirements) which we have submitted and are awaiting their approval.

However, this also requires changes to the way we run the hall, and we wanted to update you on this – and that’s really what this post is all about….

Re-organisation

We have created a Working Group to run the Hall. This is composed of the FOUR Trustees, and others they appoint to help (the people you all know).

This is all explained in this document (Getting Legal: A New KVH Organisation)

Please take a read, and if it doesn’t make sense let one of us know.