Sorry for the delay, but attached are the draft Minutes from the Working Group meeting on 6th May.
The full draft minutes can be read here
Thank you….
As you may recall, Kaber Village Hall Trust (“the Charity”) had difficulties because all committee members were automatically made legal Trustees of the charity and there had to be 10 such Trustees.
As part of the work that the people you elected to run the hall in October 2023 agreed to undertake was to update all this, so that the people running the hall did not need to be Trustees of the Charity and we had a more realistic number of Trustees (given the size of the community).
The complexity in fixing this situation is that it involved amending the Charity’s “governing document” held by the Charity Commission – not trivial!
Fortunately, our Chair (Sarah Lofthouse) is a past master at “Charity-Commission-wrangling” , and following a couple of meetings/telephone conferences and letters we have a proposed new Governing Document (based on their requirements) which we have submitted and are awaiting their approval.
However, this also requires changes to the way we run the hall, and we wanted to update you on this – and that’s really what this post is all about….
We have created a Working Group to run the Hall. This is composed of the FOUR Trustees, and others they appoint to help (the people you all know).
This is all explained in this document (Getting Legal: A New KVH Organisation)
Please take a read, and if it doesn’t make sense let one of us know.
We were looking at how our funds were behaving, nine months after the AGM, and the results show just how well you have done! – the Village Hall has more in the bank now than it did in September. Thank you to all the community who have supported the Hall by gifts of time, money or cooking – or just by supporting the events.
We created a poster to provide some more detail on “the money”. You can see it if you click this link…The First Nine Months
PS – the poster also talks about new events, like The Kaber Show and barbecue on 7th September, Bingo and Hot-dogs, on 6th July and plans for “club nights” on Thursdays all this alongside Craft club on Tuesdays and Coffee Mornings on the third Saturday of each month!
Please find below a link to the latest minutes from the Committee Meeting of the 4th March.
To read the full minutes, please click here.
We have been keeping a close eye on our biggest expense (Electricity for heating), and we wanted to tell everyone how we are doing… here’s an analysis we compiled for the Committee:
Heating the Hall:
An update on 11th February 2024
In November we we did some analysis of the electricity costs since the 6th November (Called “Heating the Hall“) , Our analysis & the resulting forecast said the following:
Loo Heaters: “They appear to cost around £15/week if they ran non-stop, but our best guess from the numbers is that they actually have been on about 30% (about £5/week). This cost will go up and down depending on the weather”.
Storage Heaters: “We have run them at low (2 on the input control) at this level they “keep the chill off” and seem to sustain the building at about 9-degrees. Set this way they seem to use about £15/week.” to that figure we need to add the costs of turning them up for an evening event, and my estimates were: “A similar evening event using fan heaters and turning the storage heaters up for one night would cost about £28.“
So based on that estimate for the 69 days between 28th November and 5th February we would have forecast costs as follows:
So, the net outcome is that we have an income of £381.31and heating bills of £505.14 – so while that seems quite bad, the warmer weather is coming….
…. But if we had had the gas heater running we would have forecast the costs to have been £257 as opposed to £505 (so pretty much halving our running costs), and we would have covered our electricity bill from the events we held and your generosity.
Do you know a gas engineer who can come and recommission the gas heater that was disconnected??
Please find below a link to the minutes from our latest Committee meeting. A wide range of topics this time 🙂
We have also published below the Treasurer’s Summary for 2023 We will also print this and make it available to read on the Village Hall notice boards .
We intend to publish Monthly Account summaries in the Hall, so that people can understand how we are doing, in terms of running the hall as a financially sustainable project.
No, we didn’t invest in a skittles ally – but it’s not a bad idea, huh??? But we did arrange two other things…
KVH Bluetooth speaker
As you may not know, it’s illegal to play recorded or broadcast music (or other things) without a license in a public place – so we purchased a Music License for the Hall (you can see it on the notice board). This means you can now play your favourite bands (even if it’s not Lonnie Donegan), podcasts, radio station in the hall to add to the “atmosphere”! (and the artists get some money from the PRS for Music organisation too.)
…and one of the Committee donated a pretty blue Bluetooth speaker, so you can link it to your phone/tablet/jukebox and share your sounds with everyone!! (just check they want it though, please!)
As the committee realized a little while ago, the Lease on the hall forbade alcohol from being brought into the hall – let alone allowing it to be drunk on site.
This would have stopped people bringing their own drinks for events, or from drinks being included in a raffle prize (or quiz prize hamper), or even being displayed as part of the village show.
So we asked the Trustees of the School Trust if this could be relaxed a little – and they agreed, and a modification has been added to the Village Hall Charity lease.
So, it’s OK to bring and consume beer, wine, cider or spirits at the hall – but not to offer such things for sale. (…and some moderation will be expected too!)
Many thanks to the School Trustees for their help and understanding.
It being 12 weeks since your new committee & trustees were elected, and, as we get to the end of 2023, it seems a good time to provide a review of this year. Both to remind us of what has been achieved in building a Community Hub in Kaber and, in a “spirit of openness”, to provide as much information as we can on the state of and plans for the Village Hall.
So, please read our year-end report here.
We will be printing copies of this, which you will find in the noticeboards, and we will arrange to deliver a copy to each household.
If you have questions or information, then just speak to one of the Committee.
Happy 2024!
Please find the minutes from the recent committee meeting. Please contact the secretary or other committee member if you have any questions.
Minutes from 20th November 2023
Just a note to say who is who at KVH and how to contact them .
You will find all these folk on the KVH WhatsApp group too. …and remember we would welcome any other people who wish to help:
Kaber Village Hall 